Privacy & Data Protection Policy

• IYAD is a non-profit cultural association based in Denmark.
• Our mission is to promote Indian culture, community networking, and youth engagement through events, initiatives, and social activities.

We may collect and store the following types of personal data:

• Contact Information: Name, email address, and contact number
• Event Details: Payment or ticketing details (if you register for a paid event)
• Media Content: Photos, videos, or media taken during events
• Communications: Messages or inquiries sent via our website, social media, or email
• Membership Data: Newsletter sign-ups and volunteer registration details
• Event Preferences: Music language preferences, dietary requirements, accessibility needs
• Student Information: University, course, graduation year (for student discounts)

Your data may be used for the following purposes:

• Managing event registrations and membership records
• Sending updates, newsletters, or upcoming event information
• Processing payments and accounting
• Ensuring the safety and security of events
• Promoting IYAD activities through photos or videos taken at events
• Complying with Danish legal and tax obligations

We process your personal data based on:

• Consent – for newsletters, marketing, and optional sign-ups.
• Performance of a contract – for ticket purchases or event participation.
• Legitimate interest – to manage community activities, maintain historical records, and promote future IYAD events.
• Legal obligation – to meet Danish record-keeping, tax, or safety requirements.

• We retain personal data for as long as it is necessary for the purposes stated above or as required by Danish law.
• Membership and event data may be stored for up to 7 years for legal and financial record-keeping.
• Photographs and promotional materials may be retained indefinitely for archival or cultural documentation purposes.
• You may request removal of identifiable photos or personal data at any time (see Section 8).

We may share limited information with:

• Trusted third-party service providers (e.g., ticketing, payment, or email systems).
• Danish public authorities, if legally required.
• Media or sponsors, only with prior consent for promotional purposes.

• We take reasonable organizational and technical measures to protect your information from loss, misuse, or unauthorized access.
• Access to personal data is limited to authorized IYAD members who require it for legitimate purposes.

You have the right to:

• Access and receive a copy of your personal data
• Request correction or deletion of your data
• Withdraw consent for communications at any time
• Object to processing based on legitimate interest
• File a complaint with the Danish Data Protection Authority (Datatilsynet)

• Our website may use cookies or analytics tools to improve user experience.
• You can disable cookies at any time in your browser settings.

We may update this Privacy Policy periodically to reflect legal or operational changes. The latest version will always be available on our website.

For any questions or GDPR requests, please contact: